All publications policy compliance is handled through the Lab/UC Publications Management System. It’s a 3rd party software called “Elements”, which creates confusion at the Lab, so we prefer any of the following shorthands: UCPMS, Pub Management System, Pub Management Database.
A complete or compliant publication consists of 3 parts: 1) confirmation of your authorship (“claiming” the publication as yours); 2) a fulltext copy of the article that is free of copyright protection (see note below); 3) identification of the DOE sponsoring organization (e.g. Office of Science, Basic Energy Sciences).
You will periodically get emails (approximately every 2 weeks) notifying you that there are publications in the system awaiting your attention. Log in to the publications management database using your LDAP. Make sure you select LBL as your location, unless you have a faculty appointment as well. Faculty login IDs always take precedence over LBNL IDs.
From your home page menu select Manage > Publications.
The system will show you 3 tabs:
Claimed publications (publications you have identified as yours);
Pending publications (publications the system thinks might be yours, and is asking you to confirm)
Rejected publications (publications you have said are not yours)
- Upload or deposit a copy of the fulltext article
- “Create a Link” to the funding organization at the DOE
NOTE: Fulltext files must be free of copyright. If your article appears behind a paywall the published PDF is not acceptable.
Acceptable versions include
Open Access articles (a file is always required, even if the system tells you a DOI will suffice).
The peer-reviewed, accepted, version of the manuscript. This is the last version you sent to the publisher before typesetting/proof/publication.
Preprints such as arXiv (use the most recent version).