The Records Management Office (RMO), formerly Archives & Records, provides records management services including the transfer, retrieval, and destruction of Laboratory paper records at no charge to the customer. RMO is working with IT Business Systems to develop business processes for the maintenance of electronic records. Please contact our office for information, firstname.lastname@example.org.
The Federal Records Center in San Bruno will cease accepting paper records in June 2024. The Lab will no longer be able to send paper records there for storage. Please transfer paper records to our office prior to this deadline.
Records Management Policy
- DOE ORDER 243.1C – Records Management Program
- LBNL Requirements and Policies Manual – Records Management Policy
- 36 CFR Chapter XII, subchapter B – Records Management
- LBNL Prime Contract DEAR Clause – Access to and Ownership of Records
- Records Liaison Program – LBNL Records Liaison Officers
Research and Development (R&D) Records.
This service includes consultation, boxing, transporting, processing, and indexing of records.
Before researchers leave the Lab, they should contact R&D Records Specialist Beret Ranelletti (BARanelletti@lbl.gov, extension 4685) to discuss their scientific records.
R&D Records we accept:
- Lab notebooks
- Conference materials
- Division reviews
R&D Records we do not accept:
- LBL reports (RMO already has them)
- Journal articles or any publications (they can be found elsewhere — RMO is only interested in original material)
- Travel (RMO obtains the original records from the Travel Office)
Please note that not all archive records are kept permanently. Under the DOE R&D Records Retention Schedule, most are kept from 10-25 years. Only 5% of records are permanent. This means that most likely you will get notices for destruction of the records at some point. If you choose not to have them destroyed by the Federal Records Center and we cannot reschedule them, the records will be returned to you. Federal records must remain on site. They cannot be stored at home. Because work space is limited, we encourage the destruction of records when it is no longer a legal requirement to keep them.