Basic Accounts (Enterprise Directory Accounts)

Basic Accounts (Enterprise Directory Accounts) are provided to all staff and affiliates.

These accounts

• are available after the hire date is entered into the HR system and an employee number is assigned.
• are used to access our business systems (HRIS, FMS, LETS, JHA)
• are unique – we never assign anyone a username that has been used before (this policy was implemented in 2007)
• follow guidelines on usernames and change management
  • Our current policy requires that we try our standard naming convention which is first initial, middle initial, and last name whenever possible.  The progression we follow is
    • FMLastname (JBSmith)
    • FLastname (JSmith)
    • FirstnameLastname (JoeSmith)
    • FirstnameMLastname (JoeMSmith)
    • FML (JMS)
    • FMLastname##  (JBSmith02)
  • Alternates can be considered (when the original choice has been used or due to reasonable customer preferences)
  • Once an username has been selected during the onboarding process with Human Resources, username changes are only performed for legal name changes or when the name was entered incorrectly in the HR system. Even with legal name changes, we cannot always change the original user id because of dependencies on accounts created in various systems. If there is an operational need we will make a change, e.g. removing a dash in a user id because a system the user needs access to does not except dashes.
  • We try to minimize email aliases because they use up user ids that could be used for future employees. Once a user id is issued, it cannot be used again even after the employee leaves the lab.