Scientific conferences, reviews, and meetings are a critical part of our work at Berkeley Lab. IT offers a number of tools to help you with the lifecycle of conference planning.
Conference and Meeting Websites
| Google Sites Quickly make sites for meetings and conferences and share them with the world. LBNL templates for simple meeting make it even easier. Include documents, agendas, and more. Alias your site with myconference2013.lbl.gov Enable mobile access to let attendees check information from their smartphone. |
Conferences.lbl.gov Running on CERN’s Indico platform, Conferences.lbl.gov allows for complex management of abstract submission, track planning, and agenda sharing. |
Registration and Attendee Information
You can create simple and complex registration forms with Google Docs forms. Gather anything from lunch preferences to travel plans (but no credit cards).
Event Communication
Build simple mailing lists withLists.lbl.gov (Sympa) or Google Groups to keep in touch with attendees and organizers.
Audio Visual Support
Updates to conference rooms are currently under consideration. Most conference rooms and all auditoriums have self-service audio visual. Additional av support is available from a contract-support firm through IT. Contact av@lbl.gov for details.
Streaming, Video Conferencing, and Recording
Some conference rooms have Lifesize Video Conferencing Units with many more under consideration for deployment. You can conduct traditional video conferences from these units, but also live stream your meeting or seminar to the web. This streaming service is free of charge and can serve hundreds of viewers simultaneously. Other options are available for other situations.
Readytalk audio and web conferencing is also an excellent way to share your meeting with a larger audience and include people who can’t be there in person.
Post Conference Surveys
Use Google Forms to conduct post-conference surveys and get feedback.
Questions
Contact collaborate@lbl.gov for information about any of these tools and advice about getting the most out of them.
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